Manual

Vendors

A vendor is anyone the business buys from or pays: suppliers of goods, and the landlord, the power company and the telephone company. Open Vendors and choose + New, or a vendor’s number to open its Vendor Card. A new vendor is numbered from Vendor Nos on Purchases Payables Setup (V000011 on at Passion Bakery).

The vendor card

Group	Field	What it is for
General	Name	The vendor’s name.
	Blocked	Stops documents for the vendor being posted.
	Dimension codes	The codes its documents take, such as Department Code.
Address And Contact	Address, Email Address, Phone No, Country Code	Printed on purchase orders.
Invoicing	Gen. Bus. Posting Group, VAT Bus. Posting Group, Vendor Posting Group Code	Which accounts its purchases, VAT and payable post to: see Posting groups.
	Payment Terms Code	When its invoices are due; new purchase documents take it.
	Currency Code	The currency it invoices in; blank is local currency.
	TIN	Its tax identification number.
	Balance UGX, Balance Due UGX	What is owed to it, and what of that is due.
Statistics	Purchases UGX, Payments UGX, Inv. Amounts UGX, Cr. Memo Amounts UGX, Refunds UGX	Its figures from its ledger entries.

A vendor’s balance shows what is owed to it as a positive amount. Vendor Ledger Entries on the card lists its invoices, credit memos and payments.

At the bakery, every vendor is in the posting groups DOMESTIC, and its department is PRODUCTION, except City Power Distribution, Lakeside Telecom and Namanve Properties Ltd (the landlord), which are ADMIN. Nile Flour Millers and the other ingredient suppliers are paid in 30 days, the egg and milk farms in 14, the landlord in cash.

What is owed

Page or report	What it shows
Vendors	Each vendor’s Balance UGX and Balance Due UGX.
Vendor Ledger Entries	Each invoice, credit memo and payment, its Due Date (red once overdue while open), Remaining Amount and whether it is Open.
Detailed Vendor Ledger Entries	How each entry was made up and settled.
Vendor Summary Aging, Vendor Detailed Aging	What is owed, by how long it is overdue.
Vendor Trial Balance, Vendor Detailed Trial Balance	Each vendor’s movements over a period (search for them).