Reference · Using Business Assistant

Glossary

Term	Meaning
Account schedule	A financial statement laid out as data: rows of accounts and formulas, printed with a column layout.
Action	Something a page does to its record, such as Post, Release or a report. Process actions are under Action.
Applies-to ID	The mark that ties open entries to the payment, receipt or refund that will settle them.
Apply entries	Settle open entries against each other, such as an invoice with its payment, so both close.
Approval	A document’s check by another user before it can be released and posted.
Assembly BOM	An item’s recipe: the components that go into one unit of it.
Assembly order	A document that makes a quantity of an item from its components. At the bakery, a bake.
Balancing account	The account a journal line posts its amount to the other way round, so the line balances by itself.
Base unit of measure	The unit an item is stocked in. All its ledger quantities are in it.
Batch	A set of journal lines, kept apart from other batches of the same journal until posted.
Bill-to customer	The customer who pays a sales document, and whose ledger it posts to.
Blocked	Marked so that it can’t be used on new postings.
Card	A page showing one record, such as a customer or an invoice.
Closing entry	An entry of the year-end closing, counted as posted just after its date.
COGS	Cost of goods sold: what the items sold cost the business.
Component	An item that goes into another on an assembly BOM or order.
Costing method	How the cost of stock leaving is worked out: FIFO or Average.
Credit memo	A document that reverses all or part of a posted invoice.
Credit type	How a customer pays: on credit up to a limit, cash on delivery, or with no check.
Dimension	A way of tagging figures, such as by department or sales channel. Its codes are dimension values.
Direct Cost Applied	The account that takes the other side of stock bought, usually the purchases account itself, so purchases end in inventory.
Document	A record of something about to happen, such as an order or invoice, that is posted to take effect.
Due date	When an invoice must be paid, worked out from its payment terms.
Entry	A line that posting wrote in a ledger. Entries can’t be changed.
Estimated cost	What an assembly order’s components cost at today’s unit costs, before posting.
FIFO	First in, first out: stock leaving is costed at the oldest receipts still on hand.
Fiscal year	The accounting year, made of accounting periods.
G/L account	An account of the general ledger, such as 210100 Sales of Bread and Buns.
General ledger	The ledger of accounts that the financial statements are read from.
Goods Received Not Invoiced	The account that holds the value of stock received before its invoice comes.
In-transit location	A location for stock on its way between two others, used only by transfer orders.
Item ledger entry	The record of a quantity of an item moving in or out of a location.
Journal	A worksheet of lines posted straight to accounts or stock, without a document.
LCY	Local currency: the company’s own (UGX at the bakery). Captions show its code.
Ledger	A book of entries: general, customer, vendor, bank account, item.
List	A page showing many records, one a row.
Location	A place stock is kept, such as BAKERY or SHOP.
Master data	The records the business deals with again and again: customers, vendors, items, accounts.
Number series	Where records and documents get their numbers, such as SI000001 on.
Open	An entry not yet fully settled, or a document not yet released.
Payment terms	A code that says when invoices are due, such as 30 DAYS.
Posted document	The record kept of a document once it is posted, such as a posted sales invoice.
Posting	Turning a document or journal into entries, after checking it.
Posting date	The date entries are posted on, which decides the period they count in.
Posting group	A code on a customer, vendor, item or account that decides which G/L accounts its postings reach.
Posting setup	The tables that pair posting groups with G/L accounts.
Preview Posting	Seeing what a posting would write, without posting it.
Profile	A role’s menu and Role Center, such as Accountant.
Permission set	A list of what its users may read, insert, modify and delete.
Released	A document’s status once it is ready: locked against changes.
Remaining Amount	What is still unpaid of a customer or vendor entry.
Remaining Quantity	What is still in stock of an item ledger entry that brought stock in.
Role Center	Your home page: tiles, charts, reminders, bookmarks and the Activity pane.
Sell-to customer	The customer who buys and receives the goods, who may differ from the one who pays.
Setup	A page of settings, such as General Ledger Setup.
Shipment	The posting of goods leaving on a sales order, before or with the invoice.
Source Name	The customer or vendor an entry’s transaction was with.
Transaction No.	The number shared by the entries of one posting.
Transfer order	A document that moves stock from one location to another.
Unapply	Undo an application, so the entries open again.
Unit cost	The cost of one base unit of an item: the value on hand divided by the quantity.
Value entry	The cost (and sales amount) of an item ledger entry, which reaches the general ledger.
VAT posting group	A code that, paired with another, gives the VAT rate and account.
Worksheet	A page where lines are typed into a grid, such as a journal.