Reference · Finance

Finance pages

The groups follow the Accountant’s menu. Any page can also be found with the search box (Alt+Q).

Activity

Page	What it is for
Requests to Approve	Documents waiting for your approval: Approve, Reject, Open Document, Comments.
Chart Of Accounts	The G/L accounts with their net change and balance; the trial balance, balance sheet and income statement; Close Income Statement.
Accounting Periods	The fiscal years’ periods: Create Fiscal Year, Close Year.
G/L Budgets	Budgets, and their Budget Entries by account and date.
Account Schedules	Financial statements laid out as rows: Edit Account Schedule, Print.
Column Layouts	The columns account schedules print with.

Inventory Processing

Page	What it is for
Items	Ingredients, packaging and products, with their stock and costs; the inventory reports.
Item Journal	Adjusting stock up or down (Positive Adjmt., Negative Adjmt.).
Assembly Orders	Making items from their components: a bake at the bakery.
Posted Assembly Orders	What each assembly made, from what, at what cost.
Transfer Orders	Moving stock between locations: Ship, Receive.
Posted Transfer Shipments, Posted Transfer Receipts	The posted halves of transfers.
Phys. Inventory Journal	Counting stock: Calculate Inventory, then Post the differences.
Item Ledger Entries	Every movement of stock, by item and location.
Value Entries	The cost and sales amount of each movement.
Phys. Inventory Ledger Entries	Each count, counted against expected.

Sales Processing and Posted Sales

Page	What it is for
Sales Quotes	Offers: Make Order, Convert To Invoice.
Sales Orders	Sales shipped and invoiced separately or in parts: Ship, Invoice, Ship and Invoice.
Sales Invoices	Sales billed at once: Post; Get Shipment Lines.
Sales Credit Memos	Credit against a posted invoice.
Sales Return Orders	Goods coming back: Receive, Credit.
Cash Receipts	Payments received from customers, applied to their invoices.
Cash Refunds	Money paid back to customers.
Posted Sales Invoices, Posted Sales Credit Memos, Posted Sales Shipments, Posted Return Receipts	What sales posting kept.
Posted Cash Receipts, Posted Sales Receipts, Posted Cash Refunds	Posted payments and refunds; Print.

Purchase Processing and Posted Purchase

Page	What it is for
Purchase Invoices	Purchases recorded in one go, such as rent or power: Post.
Purchase Orders	Orders to suppliers: Receive, Invoice, Receive and Invoice.
Purchase Credit Memos	Credit from a vendor.
Purchase Return Orders	Goods sent back: Ship, Credit.
Vendor Payments	Payments to vendors, applied to their invoices; Payment Voucher.
Vendors	The suppliers and who else is paid, with what is owed to each.
Posted Purchase Invoices, Posted Purchase Receipts, Posted Purchase Credit Memos, Posted Return Shipments, Posted Vendor Payments	What purchase posting kept.

Master Data

Page	What it is for
Items, Customers, Vendors	The things and people the business deals with.
Resources, Work Types, Resources Prices	Services sold by the hour or job, and their prices.
Contacts	People and companies to keep in touch with.
Bank Accounts	The bank accounts and tills, with their balances, Statements and Bank Reconciliations.

Journals

Page	What it is for
Cash Receipt Journals	Money received into a bank account, from customers or G/L accounts.
Payment Journals	Money paid out of a bank account.
General Journal	Postings straight to any accounts: salaries, depreciation, transfers, corrections.

Bank Reconciliation

Page	What it is for
Bank Reconciliations	Matching a bank statement’s lines to the bank account’s entries: Suggest Lines, Match Automatically, Post.
Bank Account Statements	Posted reconciliations; Undo the last one to correct it.

Entries

Page	What it is for
General Ledger Entries	Every G/L posting, with its source and balancing account.
Customer Ledger Entries, Vendor Ledger Entries	Invoices, payments and what is still open; Apply Entries, Unapply Entries.
Bank Acct Ledger Entries	Money in and out of each bank account.
Detailed Customer Ledger Entries, Detailed Vendor Ledger Entries	How each entry was made up and settled.
Resource Ledger Entries	Resources sold.

Posting Groups and Setups

Page	What it is for
General, VAT, Customer, Vendor, Bank Account and Inventory Posting Groups	The codes posting setup pairs with accounts: see Posting groups.
General Posting Setup, VAT Posting Setup, Inventory Posting Setup	Which accounts each pair of posting groups posts to.
General Ledger Setup	Local currency, allowed posting dates, the dimensions in use, the additional reporting currency.
Sales Receivables Setup, Purchases Payables Setup, Inventory Setup	Number series and defaults of each area.
Dimensions	Dimensions and their values.
Locations, Units Of Measure	Where stock is kept, and the units it is counted in.
Currencies, Currency Exchange Rates	Other currencies and their rates.
General Journal Templates, General Journal Batches, Item Journal Templates, Item Journal Batches, Cash Journal Batches	How journals are grouped.
No Series, No Series Lines	Number series.
Company Information	The company’s name, address, TIN and bank details for printouts.

Approvals

Page	What it is for
Requests to Approve	Your requests waiting.
Approval Entries	Every approval request and where it is in its chain.
Approval User Setup	Each user’s approver, and the approval administrators.
Approval Setup	Which documents must be approved.

Other pages open from these: Payment Terms and Sales Prices (also from the customer card), Assembly BOM (from the item card), Item Units of Measure (Units of Measure on the item card).